Returning student information

To access your timetable each term and be fully registered, you need to:

1. Pay your fees or complete a payment schedule online through the Student Portal.
   
2. Upload your student ONE Card photo.
   
3. Confirm your invoice by the refund deadline. You have until January 17, 2025 to "opt out" of some optional fees.
   
4. International students: Log in to the International Registration Portal and upload your approval documents.

Timetables are available a few weeks before the start of term. Follow these steps to access your timetable on the Student Portal:

1. Log in to the Student Portal.
   
2. Select the Calendar tab.
   
3. Select My Timetable - Weekly View.
   
4. Under Select Session, select the appropriate session (term).
5. Under Select Week, select the first week of classes.
   
6. Select the Display Timetable button.
   
7. If there is a pop-up blocker enabled, you will need to disable the blocker to view your timetable.
   
8. Areas blocked off in yellow are your scheduled classes. You can also view course delivery modes (in person versus hybrid), along with the time and location of your classes.
   

Course delivery modes

The course delivery modes displayed on the timetable are: 

• In person: classes held in person on a campus/site in a classroom/lab/shop/studio for the course duration
  
  • displayed on timetable in designated time slot with person icon
• Online - Asynchronous: 100% online delivery with no assigned day or time requirements, independent course completion
  
  • displayed on timetable in far right column
    
• Online - Synchronous: 100% online delivery with scheduled day and time course requirements
  
  • displayed on timetable in designated time slot with computer icon
    
• Hybrid: any combination of in person, timetabled on campus, online, and hyflex delivery
  
  • displayed on timetable in designated time slot with person icon
    
  • if asynchronous, displayed on timetable in far-right column
    
  • Hyflex: teacher simultaneously teaches in person and to online learners
    

Classroom locations

Each course on your timetable lists the classroom location code. To understand the building codes and help determine where your class will be held, refer to Academic Building Locations. You can use campus maps to see where the building is located on campus. 

Example

WA-WMB-4G11 

• WA - Waterloo
• WMB - Waterloo Main Building
• 4 - The first digit is the floor number.
• G - The letter is the floor wing.
• 11 - The last two digits are the room number.

Beginning December 9, you can make changes to your timetable and courses through the Student Portal, as per your program rules.

• A full-time cohort student is one who has been admitted to and enrolled in a minimum of 70 per cent of the hours, or 66 2/3 per cent of the courses in the current session/level of the program of study.
• Extra course fees will apply for additional courses above the normal course load. Follow your program design and refer to your progress report regularly (Student Portal > My Courses tab > View Progress Report) to ensure you are selecting electives and program options in the appropriate level(s). Re-enrolment in failed or missed courses will result in additional course fees.
  
• Part-time students will be expected to pay for courses at the time of registration.
  
  • Domestic approximate costs:
    • 42-hour course = $340.62
    • 56-hour course = $440.56
  • International approximate costs:
    
    • 42-hour course = $1092.42
      
    • 56-hour course = $1442.96
      
• Students who are on academic probation may have additional restrictions placed on course registration and changes to enrolment. Contact your program coordinator and/or the chair of your program if you have questions.

Changing your academic block

Certain programs allow students to switch academic blocks (or schedules), if there is space available. By switching to another academic block, you are agreeing to completely change your timetable. 

1. Log in to the Student Portal.
2. Select the My Courses tab.
3. Select the *Change Academic Block button.
   
4. View the block schedules. Please note: Blocks will only be displayed if a seat is available.
   
5. Select your preferred academic block.
   
6. Select Change to Block.
   

*If the Change Academic Block button is unavailable and you would like to make a change, submit a Course Change Request Form on the Student Portal under the Services tab > My Forms. Your request will be reviewed for approval. There is no guarantee that a request will be approved. Please note: This option is unavailable to students in School of Business and School of Applied Computer Science & Information Technology programs. 

Adding courses / electives

Certain programs allow students to add core courses and electives through the Student Portal. 

1. Log in to the Student Portal.
2. Select the My Courses tab.
3. Select the **Add Course/Choose Elective button (scroll down to view).
4. Select the course in which you wish to register.
   
5. View availability to ensure the course is available and open.
6. Select Add to Cart.
7. Find the course in your cart and select Checkout and Enroll.
   
8. Confirm address. Select Save on bottom of Contact Information page.
   
9. Confirm registration.
   

**If you cannot make a course change through the Add Course/Choose Elective button, please complete the Course Change Request Form in the Student Portal under the Services tab > My Forms. 

Your request will be reviewed for approval. There is no guarantee that a request will be approved. 

Dropping courses

Certain programs allow students to drop courses through the Student Portal.

1. Log in to the Student Portal.
2. Select the My Courses tab.
3. Locate course in course list.
4. Select the ***red X in the toolbar beside the course you wish to drop.
   
5. Confirm the drop.
   

***If the “X” option is not operational for you, please complete the Course Change Request Form in the Student Portal under the Services tab > My Forms.

Your request will be reviewed. There is no guarantee that a request will be approved.

Enrolling in missed or failed courses

Missing or failing a course which is included in a level of your program design can have significant impacts on the cost and length of your program.

• If you missed or failed a course in a previous level of your program, you will be required to pay for this course in a future term (if your enrolment goes above the course load for that term/is in "surplus"). This policy applies even if you have already paid full-time fees for the previous level of your program.
• If you missed or failed a course and it is a pre-requisite for future courses, you will be required to pay for enrolment in all courses added to a future level which were skipped due to the missing pre-requisite. This policy applies even if you have already paid full-time fees for the previous levels of your program.
• International students may be eligible for a reduced tuition rate for missed/failed courses which are "surplus" courses. However, this reduced tuition rate is not applicable to any courses completed under part-time studies.
• Follow your program design and refer to your progress report regularly (Student Portal > My Courses tab > View Progress Report) to ensure you are selecting electives and program options in the appropriate level(s).

Checking your Enrollment Form

Check your Enrollment Form on the Student Portal each term under the My Courses tab > View Enrollment Form button. Verify you are enrolled in all appropriate courses and check if you are required to take an elective.

Checking your progress report

You can track your progress throughout your studies to ensure you have completed all required courses to graduate. Find your progress report on the Student Portal under the My Courses tab > View Progress Report button. 

Students can update their contact information (address and phone numbers) through the Student Portal.

To make changes to formal information (legal name, SIN, marital status, preferred name, citizenship status, and date of birth) in the student record, submit a Personal Information Change form. This form can be found in the Student Portal under the 'Services' tab and the 'My Forms' button. 

If you need to sign up for one of your General Education (diploma) or interdisciplinary (degree) electives, please review the following links to help you make your selection:

• Degree program electives
  
• Diploma program electives
  

Request for credit transfer

If you have credits from another college or university, you may qualify for a credit transfer. You must submit your Credit Transfer Request on the Student Portal. Refer to Individual credit transfers for instructions. Due to a high volume of requests, it is highly recommended that requests are submitted as far in advance of the start of the term as possible. Please allow two to three weeks for processing.

If you are applying for a credit transfer for a course in the level you are currently entering, you must still attend class until your transfer credit request is processed. If your credit transfer is approved and you are enrolled in an elective course that you then wish to drop, you must withdraw yourself from the elective course manually through the Student Portal. If you are unable to drop the course via the Student Portal, email studentrecords@conestogac.on.ca for help. 

If you are not registered in a program and are interested in adding a course or section exclusive to a full-time program, you will be able to do so one week prior to the first week of classes, pending seat availability. Registration is based on space availability in the course(s) and any prerequisites being met. 

Students can begin submitting the Part-time Studies Course Registration Form on December 30. Visit Part-time studies registration information for details.

Remember to check the Financial tab in the Student Portal each term for any outstanding fees on your account. There may still be fees owing for a co-op term, such as health plan benefits and insurance. 

If you are not eligible for the co-op work term, or your plans have changed, please notify your Co-op Advisor immediately.

Student Accident Insurance information is available at Student insurance.

Please ensure that you check your Conestoga email account and the Student Portal regularly.

Lockers

Visit Lockers for information about locker registration.

ONE Card

​Conestoga's ONE Card is the college's identification for students and is designed to keep your life simple by offering an all-in-one solution. Your ONE Card provides identity validation during exams and allows you to use campus services, make off-campus purchases with Condor Cash, access vendor discounts, and ride the Grand River Transit system (with a valid U-Pass).

All full-time students receive a ONE Card. To receive your card and gain access to your timetable, you must upload your ONE Card student photo. After your photo has been uploaded and approved, you will receive an email confirmation with information about how to pick up your ONE Card on campus. Visit Get your card for instructions on how to upload your photo and how to pick up your ONE Card on campus. To pick up your ONE Card, you must show a government-issued ID such as a passport or Canadian-issued driver's licence.

For more information about using your ONE Card as a form of payment and where and how you can use your ONE Card, visit Use your card.

If your ONE Card is lost or stolen, see Replace your card for how to suspend your card and request a replacement.

Stay up to date on all ONE Card services by visiting ONE Card. 

Grand River Transit (GRT) U-Pass

The GRT U-Pass provides students unlimited trips on all GRT buses and ION trains by using your ONE Card. The GRT U-Pass is included in your tuition fees as an ancillary fee each term. All students registered as a full-time, in person, and enrolled in an academic program at Cambridge - Fountain St., Cambridge - Reuter Drive, Kitchener - Doon, Kitchener - Downtown, and Waterloo campuses automatically participate in the GRT U-Pass program. This does not include full-time distance education/online students, part-time students, or apprenticeship students. 

Learn more about public transportation by visiting Public transit. 

Parking

For information about parking permit availability and purchasing a permit for parking on campus and at Conestoga housing locations, visit Parking Services. 

Details regarding OSAP loan information are available at Student Financial Services and OSAP.

Each term, full-time students can submit an award application to be considered for over 400 awards, scholarships, and bursaries. For due dates and eligibility, please visit Awards. 

All course registration is through the McMaster MOSAIC system.

If you have concerns about course registration, please review the enrolment information on McMaster's website.

If you have questions regarding tuition billing/fees, please contact Lindsay Cockburn in the Office of the Registrar at 519-748-5220, ext. 2432 or BScNenrolment@conestogac.on.ca.

For general help questions, email McMaster at cr_nhelp@mcmaster.ca.

Your courses are billed on a per unit basis. The initial bill you receive each term reflects what McMaster has deemed as the average number of units in which a student will be enrolled. After the course add/drop deadline, McMaster provides Conestoga with updated enrolment information (the actual number of units in which you are currently enrolled). Your invoice may change to reflect an increase or reduction in the number of units. You will receive an email notification when invoice adjustments have been made. 

Please note: if you drop or add any courses after the add/drop deadline, you must notify BScN to have your invoice adjusted accordingly. The McMaster and Conestoga systems are not linked.

Notice to Conestoga-McMaster BScN OSAP students

Course load and enrolment changes may impact your OSAP funding and/or eligibility for OSAP funding. Students in receipt of OSAP must report changes to course load or enrolment by email to BScN enrolment and Student Financial Services as soon as possible. 

Deadlines

The Conestoga-McMaster BScN degree program and the Registered Practical Nurse to BScN diploma program follow these McMaster academic dates:

2024-2025 full-time OSAP deadlines

2024-2025 part-time OSAP deadlines

Applications must be complete with all required documents including the Master Student Financial Assistance Agreement (MSFAA) by these dates. Applications and documents received after these dates will not be considered. 

Any questions about your OSAP application can be sent to osap@conestogac.on.ca.

It is your responsibility to check your Conestoga and McMaster student email regularly, as important information is sent to both accounts. In addition, please ensure that you verify your personal information through the Conestoga Student Portal.

To obtain: