Supplemental Assessment Procedure
Policy Owner: Vice-President, Academic
Policy Lead(s): Executive Director, Registrarial Services
Conestoga College Institute of Technology and Advanced Learning
- Approver:
- Academic Coordinating Committee
- Policy Owner:
- Vice-President, Academic
- Policy Lead(s):
- Executive Director, Registrarial Services
- Defining policy:
- Supplemental Assessment Policy
- Effective date:
- 2007-09-01
- Date of last approval:
- 2024-09-01
Procedure Statement
Students may be eligible for a Supplemental Assessment based on the criteria identified in the Supplemental Assessment Policy.
Definitions
Conestoga College maintains a glossary of terms specific to the institution. The terms in use for this document are defined below.
- Academic Integrity Violation (AIV)
- An AIV is a general term encompassing any conduct that fails to follow the rules governing conduct in an evaluation, results in an unfair academic advantage, or misrepresents a student’s achievement of learning outcomes.
- Academic Team
- Includes the Deans, Chairs, Program Coordinators, and Faculty who are responsible for academic content and delivery.
- Course Learning Outcomes
- Terminal statements that indicate what a student is reliably expected to demonstrate at the end of a course and upon which they are formally evaluated through grade allocation.
- Evaluation
- Any evaluation contributing marks toward a student’s final grade. This includes, but is not limited to, assignments, tests, exams, quizzes, and projects.
- Faculty
- Faculty are responsible for the teaching/learning process and the evaluation of student work.
- Official Transcript
- An official academic record produced by the Office of the Registrar which reports a student’s cumulative academic record, courses and credits taken, grades or achievement levels obtained, and credentials earned.
- Supplemental Assessment
- A Supplemental Assessment is an opportunity for a student to demonstrate having met course outcome(s) to earn credits for a course they have failed by completing additional course requirements as determined by their Faculty. The assessment may be an exam, final assignment, project, or other evaluation as determined by the Faculty.
Responsibilities
Academic Team
- Publish the Supplemental Assessment eligibility on the course outline.
- Post the final grade for the course.
- Make the academic decision as to determine whether the student meets the stipulated criteria for a Supplemental Assessment.
- Administer the Supplemental Assessment
Registrar’s Office
- Create and maintain the Supplemental Assessment Request Form for all Supplemental Assessments.
- Consult with the Academic Team, when requested, to determine whether the student meets the stipulated criteria for a Supplemental Assessment.
- Withdraw a student from a course or program when they are not successful in a Supplemental Assessment.
- Publish the final grade for courses where a Supplemental Assessment has been granted.
Students
- Submit the Supplemental Assessment Request form.
- Pay the Supplemental Assessment Fee, if approved.
- Complete the Supplemental Assessment as per the instructions received.
Procedure
- The student must formally submit a Supplemental Assessment Request Form within 5 business days of the posting of final grades for a term to the Official Transcript.
- Student would be notified of eligibility to write Supplemental Assessment within 5 business days.
- There is a fee of $40.00 if the Supplemental Assessment is granted. The required fee will be added to the student’s account once the Supplemental Assessment is approved.
- The Academic Team determines the appropriate format and, where applicable, establishes the deadline and the conditions under which the Supplemental Assessment needs to be completed.
- The terms of the Supplemental Assessment are documented on the Supplemental Assessment Request Form. The form is signed by the student and the approved member(s) of the Academic Team.
- Typically, the Supplemental Assessment must be completed before day 10 of the subsequent term.
- Students who are awaiting the outcome of a Supplemental Assessment are able to register in the next semester of their program and register in all regular courses.
- In the case, where a student enrols in the next semester of their program and does not achieve a passing grade on the course where they were awarded a Supplemental Assessment, they will be withdrawn from the course or program if they are no longer qualified to attend.
- The Academic Team communicates the outcome of the Supplemental Assessment to the student and, if the student is successful, submits the Marks/Academic Decision Change Form to the registrar’s office.
- The final grade for a course in which a Supplemental Assessment has been granted and passed, is the minimum passing grade for the course.
- Students who have been awarded a Supplemental Assessment are not eligible for an Academic Appeal of the course.
Relevant Legislation and Related Documents
Related documents
Supplemental Assessment Policy
Supplemental Assessment Request Form
Marks/Academic Decision Change Form
Revision Log
| Dates | Details |
|---|---|
| 2007-08-14 | Academic Forum |
| 2009-07-23 | Academic Forum |
| 2011-01-21 | Policies and Procedures Committee |
| 2011-01-26 | Academic Coordinating Committee |
| 2019-06-20 | Academic Forum |
| 2020-08-21 | Academic Forum |
| 2024-05-01 | Academic Forum |
| 2024-05-08 | Academic Coordinating Committee |