Academic Coordinating Committee (ACC)

This senior academic committee provides a forum for academic planning and operations within the framework of the Strategic Plan, and other goals and initiatives identified by the senior management and the Board of Governors. The committee is responsible for this in context of Conestoga’s overall and academic quality. The committee also provides necessary interface with Conestoga’s other committees, departments and offices.

Academic Forum

This academic committee oversees all academic activities that support quality and sustainability and the institutional priorities of the college related to improving teaching, learning and the quality of academic programs of study.

Academic Policy and Procedure Sub‐Committee

A sub-committee reporting to Academic Forum, it is comprised of academic stakeholders that have responsibility to review, revise and create academic policies and procedures. Policies and procedures created or revised by the sub‐committee are reviewed Academic Forum.

Administrative Policy and Procedure Sub-Committee

A sub-committee reporting to the Academic Coordinating Committee. Its purpose is to work with Policy Owners and Policy Leads to ensure that administrative policies and procedures are reviewed and revised in accordance with College policy, and when necessary, policies and procedures are created to support College operations and mitigate risks.

Advisory Committee on Academic and Student Affairs (ACASA)

This sub-committee of the Board of Governors has the responsibility to examine and discuss all program proposals approved by Academic Coordinating Committee (ACC) and make a recommendation to the Board of Governors (BOG) and to receive information and updates on key initiatives within Conestoga which affect the quality of its academic operations

Board of Governors

The Board of Governors (BoG) has responsibility for establishing the overall goals, objectives and strategic directions of Conestoga. The BoG ensures that the college operates efficiently and effectively and is developing in ways that are consistent with the stated goals, objectives and strategic direction.

Policy

Policy regulates, directs and controls actions and conduct. Policy can range from broad philosophy to specific rules. Policy provides the operational framework within which the institution functions. Policy provides the formal guidance needed to coordinate and execute activity throughout the institution.

Policy Lead

A Policy Lead is the person who oversees the development, revision, and implementation of policies. They conduct research and may coordinate with various stakeholders to ensure the policy is effectively integrated into operations.

Policy Owner

A Policy Owner is the person with overarching responsibility for a policy and/or procedure. They ensure the policy is up-to-date, relevant, and compliant with any applicable laws or regulations.

Procedure

Procedure tells users how to, and who will, implement the policy. Procedure is specific, factual, succinct and to the point, and does not include detailed work instructions or descriptions of routine processes, timelines, forms and templates, which may be subject to frequent modification in procedures

Terms of Reference

Terms of reference describe the purpose and structure of a procedure, process, committee, meeting, negotiation, or any similar collection of people who have agreed to work together to accomplish a shared goal. They provide a documented basis for making decisions and for confirming or developing a common understanding of the scope among stakeholders, including their roles and responsibilities, objectives, and timelines.

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