Conestoga is committed to ensure that course delivery is driven by course outlines, and that students have an opportunity to learn in a supportive environment.

Conestoga College maintains a glossary of terms specific to the institution. The terms in use for this document are defined below.

Academic Administration

• Update and ensure the communication of college-wide expectations regarding policies, procedures, and practices that impact course delivery.

Academic Manager

• Ensure courses are delivered according to the approved program design for cohort, academic dates and delivery methods.
• In collaboration with Academic Scheduling and Program Planning and Pathways (PPP), implement minor or major course delivery improvements as a result of the Annual Program Review (APR) or Major Program Review (MPR), as required.

• Complete pre-semester processes for course outline and course shell updating, timetable preparation, faculty assignment and ordering of resources according to Conestoga's timelines.
• Communicate to ensure that course material and evaluations are delivered in a consistent manner if sections of the same course are delivered for more than one program or academic school.

• Ensure resources including faculty, support staff and technological infrastructure are confirmed pre-semester.
• Ensure that:
• Past course materials are shared with new teachers as appropriate.
• Course Model Shells are updated in a timely manner each year/term
• Faculty are aware of the expectations regarding Essentials Elements and the requirement to achieve 100% compliance
• Faculty are aware of the requirement to prepare all shared course materials in an accessible format.
• Expectations for alignment with others teaching the same course are made clear.
• Faculty are aware of how their course(s) fit into a program of study.
• Faculty are aware of the Essential Employability Skills (EES) or Degree Learning Standard, as applicable.
• Faculty are aware of the Academic School Handbook and of any program specific regulations (e.g., late assessment penalties, resubmissions, etc.)

Academic Scheduling

• Coordinate, execute, and administer course scheduling and room assignments for delivery of instructional activities into specific teaching spaces for timetabling purposes, in collaboration with Academic Schools, Facilities Management, and Information Technology Services.
• Manage use of academic space resources in compliance with regulatory standards, including generation of business intelligence utilization reporting.
  

Program Planning and Pathways

• Ensure that the delivery of a course is supported by a course outline that meets Conestoga's course outline development or review policy and procedures and is present on the Enterprise Resource Planning (ERP).
• Ensure that each course has one course code regardless of delivery type or location. 
  

Faculty

• Teach according to the method delivery assigned by the Academic Manager (e.g., on-campus, hybrid).
• Use the official course outline to guide course delivery and to develop the course evaluation methods to demonstrate student learning.
• Use the official college learning management system (eConestoga) for all course delivery
• Create a semester-specific Instructional Plan for each assigned course.
• Prepare course materials and assessments, as appropriate.
• Provide ongoing access to material beginning from at least three days before it is taught.
• Ensure that all course materials and information remain on course shell following course end date.
• Incorporate the principles of Universal Design for Learning (UDL) into course delivery and assessment design.
• Determine approaches to attendance monitoring in accordance with College policies.
• Reach out to at-risk students to support their success.
• Advise the Academic Manager of any absences, cancelled classes, field trips or classes held in a revised format or location.

Human Resources

• Communicate orientation and training expectations to new full-time and contract faculty hires.

Online Learning Centre (OLC)

• Provide access to a course shell for each course section.
• Provide an access point to the course outline within each course shell.
• Support students and faculty with use of eConestoga technology.
  

Teaching and Learning

• Support faculty in their teaching and development through provision of mandatory courses, the Conestoga Full-Time Faculty Educator and Leadership Development Program and additional learning, observation and consultation opportunities. 
  

1.  On first hiring, the Academic Manager will:
1. Orient new faculty to their course(s), their program(s) and their coordinator.
2. Provide faculty with course outline(s), instructional resources and appropriate contacts.
1. In the case of multi-section course, ensuring faculty teams collaborate on consistent delivery of course content, as appropriate.
   
3. Ensure the completion of the “College-Wide Onboarding Checklist.”
4. Inform the faculty that evaluation methods must align with the course outcomes.
   
2.  Prior to the first week of the semester, faculty will:
1. Ensure all Essential Elements are included in the college LMS (eConestoga) shell.
2. Ensure an up-to-date Instructional Plan based on the Course Outline is posted on college LMS (eConestoga). Faculty have access to a Dynamic Instructional Plan through the college LMS (eConestoga).
   
3. Communicate with other faculty teaching the same course to ensure alignment across sections.
4. Obtain course resources.
3.  During the first week of classes, faculty will:
1. Introduce students to the Course Outline, Instructional Plan, materials on eConestoga, classroom procedures and expectations, and required course resources.
2. Ensure students are aware of how to communicate with the professor.
3. Inform students of the requirements for passing the course and any course-specific regulations (e.g., late assessment penalties, re-write opportunities, expectations regarding professionalism, etc.).
4.  For each class session, faculty will:
1. Upload all available class materials to the appropriate Course Shell on the college LMS (eConestoga) at the start of the semester. In consideration of student accessibility needs, upload all available class materials in an accessible format on college LMS (eConestoga) at least three days before a lesson.
   
2. Devise a lesson plan to support student engagement and learning.
3. Use techniques to create a positive and inclusive classroom environment.
4. Start each class on time with a framework that outlines lesson outcome(s) and activities.
   
5. Use the full class time allotted.
   
6. Ensure breaks occur during the lesson time to support student needs.
7. Draw students’ attention to the place of each lesson in the Instructional Plan and the course outline.
8. Include active learning opportunities throughout the lesson.
9. Where appropriate, provide opportunities for practice for upcoming assessments.
10. Manage the class in a way that ensures an opportunity for learning.
11. Provide opportunities for formative feedback and coaching.
12. Incorporate instructional technology as appropriate.
5. For Asynchronous delivery, faculty will: 
1. Log in regularly to eConestoga to engage with students 
2. Use various means to create a sense of community (e.g., announcements, discussions, introduction videos, recap videos, etc.) 
3. Leverage resources available in eConestoga to support student success (e.g., students at-risk dashboard, student activity, flagged assessments, etc.)  
6. For each course, faculty will follow the Evaluation of Student Learning Policy and Procedure.