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Offences and Sanctions

An offence is any unacceptable conduct, actions or neglect that violates the Residence Community Living Standards (RCLS), Student Resident Agreement (SRA) or Conestoga College’s policies.

Offences are described and classified based on three levels of increasing severity. Sanctions are the consequences for offenses, which are described below. At each level of offence and/or after repeated offences, the severity of the sanctions will increase.

Level 1 Offences: Actions that interfere with the rights of another individual or community to the peaceful use and enjoyment of their space in residence. Normal Point Range: 1-2

Level 2 Offences: Actions that create a significant nuisance and/or disturbance to an individual or community and/or repeated level one offences. Normal Point Range: 2-4

Level 3 Offences: Actions that endanger the safety and security of an individual; significantly compromise or damage personal or Conestoga Residence/Conestoga College property; attack the dignity/integrity of an individual; contravene the laws of the land; and/or repeated level two offenses.

*Any Level 3 Offence may warrant an eviction. Conestoga takes all drug related offenses seriously and therefore any Level 3 Illegal Substances offence may lead to an eviction on a first offence. Normal Point Range: 4-6

The point system

The point system is designed to help define the seriousness of specific behaviours and where a resident stands in the disciplinary process (i.e. how far away they are from eviction). All offenses are associated with points ranging from a value of 1 through 6. 

All offenses have a minimum value of one point. The assigned number of points will depend upon the incident and/or its severity. Points remain on record for 365 days from the date of issue, or as stipulated upon eviction. 

After a resident has been found responsible for an offence, they will usually also be responsible for educational, restorative, or punitive sanctions. In some circumstances, points may be removed after the completion of educational or restorative sanctions. Within the point system, the progressive disciplinary process is summarized by the following table:

Points Accumulated Stage in Disciplinary Process
1 – 4 Warning
5 – 8 Probation (may include behavioural contract, suspension, denial of re-admission to residence)
9 + Eviction (Exception: Any Level 3 Offense could warrant an eviction even if the point accumulation is less than 9)

Offences

The offenses listed in the RCLS summarize policies stated in the SRA and are found to be consistent with Conestoga College policies and values. Where applicable, reference is made to these policies.

Sanctions

Sanctions are consequences for behaviour that violates the RCLS, SRA or Conestoga College policies. These sanctions are explained in detail, including any relevant deadlines or payment information in a decision letter written by residence staff. Sanctions are intended to be primarily educational and restorative in nature. Sanctions may be used independently or in combination for any single violation. Repeated and/or multiple violations shall increase the severity of sanctions applied. In most circumstances, the following range of sanctions may be applied at each level of offense.

Level 1

  1. Warnings – a verbal or written caution that continuation or repetition of the offending behaviour will constitute more serious sanctions in the future.
  2. Community Service – tasks or roles assigned as sanctions, which contribute positively to the reputation, welfare or condition of the residence or surrounding community.
  3. Confiscation – removal of items from the possession of residents that violate the Residence Community Living Standards.
  4. Educational – tasks assigned as a sanction designed to promote learning and development.
  5. Fines – a sanction applied to a resident whereby they are required to pay a monetary fee.
  6. Ban – a sanction that places restrictions on certain activities of the resident, such as alcohol consumption or signing in guests.
  7. Restitution – payment for damage or loss experienced by Conestoga College, residence, residents, guests or others.

Level 2

  1. All level 1 sanctions.
  2. Communication Ban – a sanction that limits the ability of a resident to communicate freely with another resident.
  3. Transfer/Relocation – a sanction that will reassign accommodation either within the residence or to a location off campus
  4. Persona non grata (PNG) or Trespass Notice – a sanction given to an individual who is denied entrance to residence. The PNG individual is also prohibited from attending any residence events which occur outside of the building. A copy of the PNG letter is filed with Campus Security. A PNG individual found or seen in residence at any time will be reported to Campus Security and may be subject to further sanctions under residence or Conestoga College policies.
  5. Denial of Readmission to Residence – a sanction given to a resident who will not be permitted to live in residence in the future.

Level 3

  1. All level 1 and 2 sanctions.
  2. Behaviour Contract – a signed agreement between a resident and residence management, to comply with established conditions of conduct and to refrain from specified conduct, often used when a student is placed on Residence Probation; the last step before eviction.
  3. Residence Probation – a sanction applied as a serious warning against future offences, usually leading to eviction when the next offence (at any level) occurs.
  4. Eviction – termination of the resident’s Student Residence Agreement (contract).
  5. Recommendation for charges of non-academic misconduct – a sanction where residence staff make a formal recommendation to Conestoga College to investigate and/or charge the resident with non-academic misconduct.

Primary and Secondary Contacts

Every resident is required to identify two people as their primary and secondary contacts. It is suggested that these people are parents or legal guardians of the resident, as they serve as emergency contacts. They may also be contacted if any other significant concerns or problems arise with the resident, such as significant violations of the residence rules, late payments or fees, or concern for their well-being. Sections 5.01 and 5.02 of the SRA provide more details about the primary and secondary contacts.

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